This page features a sample outline for a full Request For Proposal. You may wish to use the relevant or appropriate portions of this outline to develop the RFP for Vendors for Milestone 6.

1. Introduction
   1. Background
   2. Brief summary of needs
   3. Explanation of RFP document

2. Standards and instructions
   1. Schedule of events leading to contract
      1. Date of issue of RFP
      2. Date bids are due
      3. Date contract will be awarded
      4. Date of system implementation
   2. Ground rules that will govern selection decision
      1. Who may talk with whom or when
      2. Who pays for what
      3. Required format for a proposal
      4. Demonstration expectations
      5. Contractual expectations
      6. References expected
      7. Documentations expectations

3. Requirements and features
   1. Hardware
      • Processing, Storage, Usage, and Communications needs
      • Do not identify specific hardware types unless your request includes uncommon devices
   2. Software
      • Functionality and compatibility needs
   3. Service
      • Warranty, repair, training, and other service requirements

4. Bid Evaluation (Describe only relevant criteria)
   1. Technical evaluation criteria
      1. Functional requirements
      2. Capacity
      3. Response time
      4. Standardization and portability
      5. Customization (flexibility)
      6. Controls
      7. User documentation
      8. Ease of use and learning
   2. Vendor evaluation criteria
      1. Reputation and stability
      2. Quality of service
      3. Licensing agreement
      4. Training program
      5. Technical support
      6. Maintenance agreement
      7. Product warranty

5. Conclusion / Call for action on part of vendor